Edit an Event

How to Acess the Event Editing Page

1. To edit an event, select the calendar containing the event you want to edit.
2. Click on the event and select the edit icon to arrive at the event editing page:

There are different sections that you can edit or update on this page.

Title of your event

Enter the title of the event; this is the event title your users will see when they add it to their calendars. The best titles are brief and informative.

Internal name of event

Only you and your other account users (admin and editors) will see the internal name of the event. This is meant to help with internal organization, for instance, if you have many different events with similar or identical titles.

Date and time

To set the event date, click on the date box and select the day of the event. Set start and end times by clicking the respective boxes and scrolling through or typing in the time. For an all-day event, select All day, which removes time options and only requires the date.

Timezone

Select the timezone for the event. If uncertain, search based on the event’s location.

Recurring events

If the event is recurring, configure recurrence rules. Recurring event rules are compatible with Apple, Google, Office365, Outlook, and Outlook.com calendars. For Yahoo compatibility, we recommend creating separate events (e.g., an event series).

RSVP

If the event owner wants to collect event RSVPs, select the RSVP box. You will have the ability to edit RSVP settings once you have created the event. At that time, you will also be able to create a custom RSVP form if desired.

Event Series

Events created in a series can be changed after creation, and events can be edited/deleted individually.

Description

The description of your event that users will see when you share the event's landing page with them. It will also be included if is added to their calendars.

Location of event

The location of the event can be a link, physical address, custom location, Zoom, Google Meet, GoToMeeting, Microsoft Teams, Hopin, or any other video conference link. If the event does not have a location, you can leave this field blank.

Organizer & organizer email

The contact person for the event. If you add an organizer and an organizer email, that information will appear at the bottom of the event landing page.

Notifications

Push notifications may be sent by the user’s calendar app as reminders before the event.

Event Landing Page

The landing page for the event that you can share with your users. You can create and use customized landing pages, or you can simply use the default landing page option that is provided.

Calendar

Select which calendar the event will appear on. If the event is on a shared calendar, see here for calendar syncing times.

Busy/Free

Choose whether the event will appear as Busy or Free on your attendees' calendars. If unsure, select Use default setting so users can decide.

Updating Events That Have Been Shared

When you update an event that has already been shared using AddEvent's tools, whether those changes are reflected on your audience’s calendars depends on the type of event and how it was shared. Below is a detailed explanation for each event type.

Normal events

Normal events are single, standalone events shared through Add to Calendar buttons, links, or automated events.

• Behavior of Updates: When you update a normal event that has already been added to a user’s calendar, the update will not appear on the calendars of users who added the event before the update.
• For Future Users: Users who add the event to their calendar after the update is made will see the updated version.
• Typical Use Case: Normal events are created in the AddEvent Dashboard and do not have RSVP enabled.

RSVP-enabled events

RSVP-enabled events allow you to collect attendee information and manage event participation.

• Behavior of Updates: Similar to normal events, updates to RSVP-enabled events will not appear on calendars of users who added the event before the update.
• For Future Users: Users who add the event to their calendar after the update will see the updated version.
• Notifying Attendees of Changes: If you need to notify attendees about updates:
  • Use AddEvent’s email tool, found in the event's RSVP and Settings section on the event page.
  • Alternatively, use your preferred email vendor to send notifications.

Events Shared via Subscription Calendars

Subscription calendars allow you to share multiple events as part of one dynamic calendar that users can subscribe to.

• Behavior of Updates: When a user subscribes to a calendar, a dynamic connection is established between their personal calendar and the AddEvent subscription calendar.
• Automatic Updates: Any changes—such as added, deleted, or modified events—will automatically sync to subscribers' personal calendars.
• Update Timing: Changes may take a short time to reflect, depending on calendar client refresh rates. Learn more about update timing here.
• Advantage: This feature ensures that subscribers always have the most up-to-date information for all events in the calendar.