Share Multiple Calendars at Once

Reasons for Sharing Multiple Calendars

In the AddEvent Dashboard, we see users using calendars for different purposes:

• Organizational - each calendar is a "folder" to group and manage sets of events
• Cohorts - each calendar is a set of events for a specific user or group of users
• Courses - each calendar is for a specific group of events/classes that you want a group of people to know about

Sometimes, you might want to share multiple calendars or combinations of calendars with different groups of people. You can do this in a couple of different ways:

• You can duplicate the events onto different calendars for each group of people that need to know about the event. However, this can get messy and difficult to keep in sync, especially if you want to make changes to events in the future.
• You can share multiple calendars with each group of users. However, this presents a potentially bulky user experience, as the users have to click multiple Follow Calendar buttons to get all of the events onto their calendars.

A more streamlined user experience is to combine those calendars into a single calendar that users can add to their calendar with a single click of an Follow Calendar button. This functionality is built right into AddEvent. This article shows you how to combine multiple calendars into a single view/link/button.

How does sharing multiple calendars (combining calendars) at once work?

When you combine calendars, calendar subscribers will see the events as part of a single calendar in their calendar platform. However, only the title of the first calendar in the combination will appear as the calendar title on their external calendar. To make the calendar title relevant to users:

• Consider starting with an empty calendar titled specifically for the audience (like your company name).
• Alternatively, assign a generic or relevant title to the first calendar to make it more recognizable.

How to share multiple calendars at once

For each of these sharing methods, you will need to do the following steps:

1. From the AddEvent Dashboard, navigate to the Calendar details page by clicking the calendar's title.
2. Scroll down to the relevant sharing method, (e.g., Embeddable calendar). You will need to scroll down on the Calendar details page to the "Embeddable calendar" section.

Embeddable Calendar

1. Click on the Customize and Share button.
2. In the left-hand customization panel, scroll down to the "Additional calendars to display" section.
3. Select each of the calendars that you want to combine into the embeddable calendar from the list of calendars using the checkbox on the left-hand side. Note that you can also choose which calendars are displayed by default using the toggle beside the calendar title.
4. When a user views the embeddable calendar, they can choose which of the calendars you included to be displayed by clicking the Calendars list in the top right-hand corner of the embeddable calendar. All of the calendars selected when the user subscribes will be added to the end-user's external calendar in a single subscription link.

Event Landing Page

The following two calendars are used to demonstrate how to combine multiple calendars on a calendar landing page:

• School demo calendar: https://www.addevent.com/calendar/AJ348883
• Company demo calendar: https://www.addevent.com/calendar/ih348885

1. For each calendar that you want to combine, copy the event landing page link displayed below the landing page preview under the "Designs" dropdown.
2. Choose which calendar to be your "base" calendar (see the note on calendar titles above) and enter the link into your browser. In this example, I will use the School calendar as the "base" calendar.
3. For the second (and each subsequent calendar), copy the final part of the link after the "/calendar/". This is the unique key of the calendar, and it should look like a combination of letters and numbers. For the company calendar above, this would be ih348885.
4. In your browser, edit the URL of the base calendar and add a dash ("-") at the end of the URL, and then paste the unique key for the second calendar. Our link now looks like https://www.addevent.com/calendar/AJ348883-ih348885. Press enter to load the page.
5. Repeat step 4 for each additional calendar that you want to combine.
6. When a user clicks the combined link, they will see all of the events for all of the calendars added. When a user subscribes to the combined calendar by clicking the Follow Calendar button, then all of the events from all of the calendars added to the link will show up on their calendar.

Follow Calendar Button

1. Click the Copy icon next to the Follow Calendar button code for the first calendar that you want to include in the combined Follow Calendar button.
2. Note the data-id property: this is the unique key of the calendar.
3. Copy the unique key from the second calendar. You can find this located on the right side of the Calendar's details page.
4. In the data-id property from the Follow Calendar button code for the first calendar, edit the parameter and add the second unique key alongside the first, separated by a dash ("-"). The final property should look something like this: data-id="AJ348883-ih348885"
5. Repeat steps 3 and 4 for each additional calendar that you want to add.
6. When a user subscribes to the combined calendar by clicking the Follow Calendar button, then all of the events from all of the calendars added to the data-id property will show up on their calendar.

Follow Calendar Links

1. Select a style of Follow Calendar links and then click the Copy icon for the first calendar that you want to include in the combined Follow Calendar links.
2. Paste the links where you want to use them.
3. Click on a specific link to edit it - the exact process for doing this will depend on where the links are pasted. The link should look something like this: "https://www.addevent.com/calendar/AJ348883+google"
4. Note the combination of letters and numbers after the "/calendar/" and before "+google" - this is the unique key of the calendar. In this case, it is AJ348883.
5. Copy the unique key from the second calendar. You can find this located on the right side of the Calendar's details page.
6. In the link for the first calendar that you are editing, add the unique key for the second calendar alongside the first, separated by a dash ("-"). The final link should look something like this: https://www.addevent.com/calendar/AJ348883-ih348885+google
7. Make sure that you edit and update the link for each of the calendar services that you include. If you don't do that, you risk users with a certain calendar platform only subscribing to the events for a single calendar.
8. Repeat steps 6 and 7 for each additional calendar that you want to add.
9. When a user subscribes to the combined calendar by clicking the Follow Calendar links, then all of the events from all of the calendars added to the link will show up on their calendar.