Recurring Events and Event Series

AddEvent offers two options for scheduling multiple events: Recurring Events and Event Series. Each serves a distinct purpose:

• Recurring Events: A single event repeats on a regular schedule but cannot be customized individually for each instance.
• Event Series: Multiple events are created at once, allowing individual customization and deletion for each event.

When to Use Recurring Events

Use a Recurring Event if:

• You need a single event to repeat without changes (e.g., weekly meetings).
• Each occurrence is the same, and you do not need to do individual editing or deletion.

With recurring events, attendees can add all occurrences to their calendar in one step.

Why Individual Instances of a Recurring Event Cannot Be Edited or Deleted

AddEvent works with a variety of calendar platforms, each of which has unique rules for managing recurring events. Because of these differences, it is not possible to edit or delete individual dates within a recurring event.

Alternative Options for Customizing Recurring Events

If you need to skip a specific date in your recurring series (such as for a holiday) or if you want to change details for only one occurrence, consider these options:

1. Create an Event Series: Set up an event series that excludes the dates you want to skip.
2. Create Individual Events: Create separate, individual events for dates requiring unique details. This gives you complete flexibility over each event's details.

By using these methods, you can work around the limitations of recurring events and ensure that your events align with your specific needs.

When to Use an Event Series

Use an Event Series if:

• You need to create multiple events that may require unique details or updates (e.g., a series of workshops).
• An event in the series might need to be updated or deleted.

Since each event is unique, you’ll need to use a subscription calendar to share all events in the series with one link. Or, you can share them individually.

Watch the Tutorial

Need more guidance? Watch our step-by-step tutorial on creating recurring events and event series.

How to Create a Recurring Event

To create a recurring event, follow the below steps:

1. From the Dashboard, click the + Create event button.

   

2. Select the Recurring event option on the following Create event page.

   

3. Set the frequency of the recurring event by clicking the Recurring event section highlighted below.

   

4. Select between the following options:

   1. Repeat every: Adjust the repeat interval (e.g., every 1 week) by clicking the arrows or typing in the number.

   2. Choose Cycle: Select the recurrence cycle, such as daily, weekly, monthly, or yearly.

   3. Specify Days: Choose the day(s) of the week the event should recur.

   4. Set an End Date: Choose to end Never, After a set number of occurrences, or On a specific date.

      

5. Click the Create event button at the bottom of the page to save the recurring event.

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   Notes:

   • When sharing recurring events, all occurrences (past and future) will be added to attendees' calendars.
   • Compatibility Note: Recurrence is supported by Apple, Google, Office365, Outlook, and Outlook.com. For Yahoo Calendar, we recommend using an event series.
   • This is a feature included in our paid plans. See our Plans and Pricing page here.

How to Edit a Recurring Event

Recurring events can be edited from any of the instances saved, and each edit you make will be updated on all instances of the recurring event.

To edit a recurring event, follow the below steps:

1. Click the event's title from the Dashboard. You will be directed to the Event details page.

   

2. Click the ellipsis icon (...) located to the right of the recurring event's title.

3. From the dropdown, select the Edit option.

   

How to Create an Event Series

Event series creation allows each event to be treated individually, making it perfect for customized schedules. To create an event series, follow the below steps:

1. From the Dashboard, click the + Create event button.

   

2. Select the Event series option on the following Create event page.

   

3. Set the frequency of the event series by clicking the Event series section shown below.

   

4. Select between the following options:

   1. Repeat events within a date range: Choose days on a calendar until an end date.
   2. Repeat events on specific weeks: Select days and duplicate across chosen weeks.
   3. Select days one-by-one: Choose dates manually one at a time.

5. After configuring your event series, click the Create event button at the bottom of the page.

How to Edit an Event Series

Events in a series can be edited, shared, and deleted individually. To edit an event within an event series, follow the below steps:

1. Click on the event's title from the Dashboard. You will be directed to the Event details page.

   

2. Cick on the ellipsis icon (...) located to the right of the event's title.

3. From the dropdown, click the Edit option.