Create an Event

How to Create an Event

There are two different ways to create a new event from the Dashboard:

1. The first way to create an event is to click the Create button on the upper right of the Dashboard.
2. The second way to create an event is to click on the day in the calendar on which the event will occur. Fill out the details in the pop-up, and click Create event or select More options to view the creation/edit page for the event.

Customize Your Event

Below is the event creation page. You can customize all of the event details. The following section will outline each field on the Event Creation page.

Title of Your Event

This is the title your users will see when they add it to their calendars. The best titles are brief and informative.

Internal Name of Event

Only you and your other account users (admin and editors) will see the internal name of the event. This is meant to help with internal organization, for instance, if you have many events with similar or identical titles.

Date and Time

Select the date of the event by clicking on the date box and clicking on the day of the event. Select the time by clicking on each start and end time box and scrolling through the dropdown menu of listed times. Alternatively, click on the box and type in the start and end times of the event.

To create an all-day event, click the All Day checkbox, and the time options will disappear, so then you will only need to select the start and end date of the event.

Time Zone

Select the appropriate time zone for the event. If you are unsure of the appropriate time zone, click the time zone and search based on the location of the event.

Event Image

You can include an event image for your event landing page by clicking Set event image to the right of the event's date and time details. Upload your brand images in the image gallery and your images can be reused across events.

Recurring Events

Recurring rules are supported by Apple, Google, Office365, Outlook, and Outlook.com. If you want to support Yahoo Calendar as well, we recommend that you create multiple events (e.g., a series of events) and share your calendar instead.

RSVP

You can enable RSVP to collect registrations and attendee details for your event.

If you want to learn how to create an RSVP event, see our help doc here.

Event Series

Events created in a series allow you to create multiple events at one time, but they are treated as individual events when shared. These events in series can be edited/deleted individually or collectively.

To learn more about event series, see our help doc here.

Description

The description of your event is what your end-users will view when you share the event's landing page with them. It will also be included in the event that is added to their calendars.

Location of Event

The location of the event can be a link, a physical address, a custom location, Zoom, Google Meet, GoToMeeting, Microsoft Teams, Hopin, or any other video conference link. You can leave this field blank if the event does not have a location.

To learn more about event locations, see our help doc here.

Organizer & Organizer Email

The contact person for the event. If you add an organizer and an organizer email, that information will appear on the event landing page.

To learn more about event organizer details, see our help doc here.

Push Notifications

Calendar alarms, or event notifications, can be enabled. These notifications are sent out by the various calendar applications before the event.

The calendar application will send the calendar alarm based on the notification setting your end-user has set. If no user setting is set, the calendar application will send the calendar alarm based on the notification timing you provide.

Event Landing Page

The landing page for the event includes all the event details, including the Add to Calendar button. You can create and use customized landing page design templates, or you can simply use the default landing page design.

To learn more about landing page designs, see our help doc here.

Busy/Free

Choose whether the time during the event is displayed as Busy or Free on your users' calendars. If you're unsure of what to choose, we recommend using the default setting so your users can choose for themselves.

Calendar

Select which calendar you'd like the event to be added to. The event will only be added to the calendar you select.

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Once you've completed all of the essential fields for your event, click the Create event button. Now you're ready to share your event!

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How to Edit an Event

To edit an event, make sure the calendar containing the event you want to edit is selected from the Calendars list on the left-side of the Dashboard.

1. From the Dashboard, click the event's title.
2. Then, click the three dots icon and select Edit to be directed to the edit event page.
3. Make your edits, and then click the Save event button.

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How to Duplicate an Event

1. To duplicate an event, click the three dots icon on the edit event page.

2. Click the Duplicate option.

   

3. Once you have duplicated the event, you will be taken to the editing page of the duplicated event.

4. You can edit the details as needed; you may want to remove the "[COPY]" text from the title.

5. Click Save event, and you will be taken to the event details page. Here, you can find sharing methods and start sharing your event!

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How to Delete an Event

There are two ways you can delete an event in AddEvent; we'll go over each way below.

Delete an event from the Event Details page:

1. From the Dashboard, click on the event's title.
2. On the event details page, click the three dots icon located to the right of the event's title.
3. Then, select the Delete option from the dropdown.
4. Confirm the deletion by clicking Delete button in the pop-up window.

Delete an event from the Dashboard:

1. Locate the event you want to delete from the Dashboard.

2. Click on the event's title.

3. Then, click the three dots icon located to the right of the event's title.

4. Click the Delete option from the dropdown.

5. Confirm the deletion by clicking the Delete button in the pop-up window.

   

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What happens when an event is deleted?

Deleting an event does not remove it from your attendees' calendars unless you shared the event via a Subscription Calendar. The event will be removed from the end-users' Subscription Calendar on the next calendar sync– syncing times are dependent on the calendar platform of each subscriber.

Usage Stats

If you delete an event that has already had interactions—such as attendees adding it to their calendars or submitting an RSVP—deleting the event will not decrease your "events created" or "event-adds" usage totals. Once an event has been interacted with, it will always count toward your event and event-add limits for the current usage period, even if you later delete it.

In short, once an event has any engagement, it permanently affects your usage statistics for that period, regardless of deletion.

Can an event be recovered?

Events are deleted permanently. The event details/event-adds cannot be recovered.